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Manage Email Attachments
Do you find that individuals and departments within your firm are sending emails with sensitive data? Or, maybe they attach encrypted files so you cannot tell whether sensitive data is being sent?
You need to ensure that sensitive data is encrypted, but other aspects of the data transfer are just as important. Your company security policy probably requires you to:
- Prove that files containing sensitive data were encrypted
- Conclusvely authenticate senders and recipients of sensitive data
- Maintain an audit trail of transferred files
Diplomat Standard and Enterprise Edition can manage the process of emailing PGP-encrypted files:
Diplomat can scan email attachments to find email messages that match a particular email address and subject. Diplomat then downloads the attached files, decrypts them, places them in a secure location on the local network for pick up by the recipient, and then sends notification email to let the recipient know the files are available. Or, if the files are going to be used by another application, Diplomat can initiate the next step in processing the files as part of the file transfer job.
Users can place a file to be encrypted and emailed to a trading partner in a specific folder on their local system. Diplomat picks it up, encrypts it using the partner's public PGP key, and sends the encrypted file as an email attachment to the trading partner's email address. Since the partner's private PGP key is required to decrypt the file, you are assured that the sensitive data is protected from other recipients
In addition, Diplomat addresses your business issues by writing an audit record each time a file is sent or received that includes:
- PGP key IDs for the encryption/decryption and signature/verification keys
- Records of the time each file was sent/received
- Email addresses of the sender/recipient of each file
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