SharePoint File Transfer: Automate, Encrypt, and Audit Every SharePoint Transfer
Diplomat MFT from Coviant Software automates secure file transfers to and from SharePoint using SFTP, FTPS and OpenPGP, with a full audit trail on every transfer, and bridges SharePoint to AWS S3, Azure Blob and on-premises systems from one place.
See SharePoint transfers in action
Diplomat MFT
AWS S3Is this page for you?
Diplomat MFTAWS S3
Azure BlobOn-premHow to automate a SharePoint to AWS S3 transfer with Diplomat MFT
Connect SharePoint as a source
Add SharePoint Online as a connection in Diplomat MFT and point it at the document library or folder you want to move files to and from. Credentials are stored and rotated centrally, not scattered across scripts.
The same pattern works in reverse and across clouds: S3 to SharePoint, Azure Blob to SharePoint, SharePoint to on-prem. One engine, one audit trail. Related: our OpenPGP and AWS S3 how-to briefs.
Explore Diplomat MFTTry the SharePoint to AWS S3 workflow yourself
Click through a live build of an automated, OpenPGP encrypted transfer from SharePoint to AWS S3 in Diplomat MFT. No install and no sign-up. Move at your own pace, one step at a time.
Want to see it run against your own environment?
Book a SharePoint transfer demo
Can you move files to SharePoint without managed file transfer?
Often, yes. For occasional manual uploads, SharePoint’s own tools are the right answer. The question is not whether you can move files to SharePoint, but whether the method holds up when the transfer is recurring, encrypted, audited, or dictated by regulation. Where sensitive files in SharePoint require high security and special handling, Diplomat MFT fits the bill and supports compliance.
SharePoint sync & manual upload
Fine for its jobAd hoc document uploads, collaboration and editing; drag-and-drop sharing via the OneDrive sync client. This is what SharePoint is built for.
Power Automate flows
Fine at small scaleLightweight, low-volume triggers (“when a file lands in this library, copy it there”). Genuinely useful for simple, low-stakes file sharing.
SharePoint to AWS via AppFlow / Glue
Works, with gapsAmazon AppFlow has a native SharePoint Online connector, and Glue/Lambda can move data. This is what people find when they search “sharepoint AWS connector.”
Custom PowerShell + Graph API
The hidden costA developer scripts the Microsoft Graph API to push and pull files. Maximum control, and where many teams start.
The pattern: each option is fine for its job, but risk increases with each recurring, regulated, or cross-cloud transfer. That is where a secure MFT engine earns its keep.
See the trigger scenariosSharePoint file transfer: which approach fits your requirement?
All four approaches are valid for the right job. The right choice depends on whether your transfers are recurring, encrypted, audited and cross-cloud.
| Requirement | SharePoint native |  Power Automate | Custom script (Graph) | Diplomat MFT |
|---|---|---|---|---|
| Best for | Human collaboration, manual upload | Simple low-volume routing | Bespoke one-offs, full control | Recurring, secure, audited transfers |
| Manual / occasional upload | Ideal | Overkill | Overkill | Not its job, use SharePoint |
| Scheduled automation | Basic, fragile at scale | You build & maintain it | Built-in, with retries | |
| OpenPGP encryption | If you code it | Native, automated | ||
| SFTP/FTP transport | Not supported | Not nativeiPower Automate offers a premium SFTP connector, but it is a paid add-on rather than native, and is fragile to run at scale. | Graph is HTTPS only | Native SFTP and FTPS |
| Unified audit trail | Activity view, not transfer log | Per-flow, scattered | Whatever you log | Every transfer, exportable |
| Monitoring & alerting on failure | Fails silently | If you build it | Alerts and retries built in | |
| SharePoint to S3 / Azure / on-prem | Within Microsoft | Per connector you build | One engine, all destinations | |
| Compliance evidence (HIPAA/PCI/CMMC) | Purpose-built | |||
| Maintenance burden | None | Grows silently | You own it forever | Coviant-supported |
| Cost for simple sharing | Included | Low | Dev time | Right-sized for automation |
Partial marks mean possible with effort. Native SharePoint and Power Automate are the honest choice for manual, low-volume, non-regulated sharing. Diplomat MFT is for when transfers must be automated, encrypted, audited or cross-cloud.
Which approach fits your organization’s needs?
Why IT Teams use Diplomat MFT with SharePoint
These are many of the events that trigger action from Coviant Software’s Diplomat MFT when an organization moves files in SharePoint. SharePoint has no SFTP or FTP of its own, so Diplomat MFT provides that transport, with OpenPGP encryption and a full audit trail on every transfer.
A Power Automate flow failed and nobody noticed
A scheduled SharePoint workflow failed and the team only found out when a partner or auditor asked for the file. No alert, no automatic retry, no log that survived. This is the moment teams stop trusting SharePoint for important transfers.
The auditor asked for every SharePoint transfer, and you could not produce it
A HIPAA, PCI DSS or CMMC audit needs evidence that files moved to and from SharePoint were encrypted, logged and controlled. SharePoint was never designed to answer “show me every transfer in the last 90 days.”
You need files in SharePoint and AWS S3, on a schedule
The business now runs across Microsoft and AWS. Files have to land in a SharePoint library and an S3 bucket, encrypted, on a schedule, with a record of what moved. Stitching AppFlow, Power Automate and a script gives you three tools, three logs and no single source of truth.
External partners upload to SharePoint, and it is a risk
Suppliers, clients and third parties send sensitive files by email or shared links, and IT is left guessing who accessed what. You need external parties delivering into a governed location with access controls, expiry and an audit trail, without handing them a SharePoint account or a VPN.
A PowerShell + Graph script became load-bearing
What started as a quick sync script now runs payroll, reporting or a partner feed, and only one person understands it. Every Microsoft Graph API change is a fire drill. You are one resignation or sick day away from a broken transfer you cannot fix.
You are standardizing a sprawl of one-off transfers
Different teams solved SharePoint file movement in different ways, and IT now owns a museum of undocumented workflows, scripts and manual steps with no consistent encryption, logging or ownership. The goal is one governed engine for all of it, with a single audit trail, before the next platform change breaks something.
Recognize one or more of these scenarios? Coviant Software’s team can map your specific SharePoint transfer pattern to Diplomat MFT before you commit to anything.
Book a no-obligation assessmentWhich SharePoint files does your industry actually move?
Diplomat MFT customers often operate in highly regulated industries. These are the recurring SharePoint transfers Coviant Software sees most often in each.
Healthcare
- Patient reports to and from payers
- Claims and remittance files
- Lab and imaging results to partners
Finance & banking
- Daily reconciliation
- Regulatory and audit submissions
- Statement and settlement files
Manufacturing
- CAD drawings to suppliers
- BOM and spec sheets
- EDI and order files to partners
Government & defense
- Controlled unclassified information (CUI)
- Inter-agency document exchange
- Contractor deliverables
Legal
- Matter and case documents
- Discovery and evidence bundles
- Client deliverables under NDA
Retail
- Supplier catalogs and price files
- Inventory and fulfillment feeds
- Partner onboarding documents
Education
- Confidential student files
- Health center data
- IP and technology transfer
Engineering & construction
- BIM models and CAD drawings to partners
- Project files to subcontractors
- Site survey and inspection data
Sector examples are illustrative of common Diplomat MFT patterns.
SharePoint file transfer use cases with Diplomat MFT
Scheduled & event-driven SharePoint transfers
Push and pull files to and from SharePoint on a schedule or a trigger event, with no custom scripting. Retries, alerts and error handling are built in.
See workflow automationOpenPGP encryption on every file
Encrypt and decrypt files with OpenPGP automatically as part of the transfer.
How Diplomat MFT automates OpenPGPSharePoint cloud & on-prem, one engine
Move files between SharePoint, AWS S3, Azure Blob, OneDrive, Box and on-premises systems from a single governed workflow.
See secure cloud file transferFull audit trail & compliance reporting
Every transfer logged: who, what, when, from where, success or failure. Exportable evidence for HIPAA, PCI DSS, GDPR, CMMC and more.
See HIPAA complianceWeb Transfer Portal for external partners
Give suppliers and clients a simple, secure, branded portal to deliver files into a governed location, with access controls and expiry and the industry’s only browser-based PGP encryption automation. No SharePoint account required.
Web Transfer PortalEdge Gateway and DMZ for safe delivery
Terminate inbound connections in the DMZ without opening inbound ports to your internal network.
Edge GatewayHonest considerations
Diplomat MFT moves files between any of the supported platforms, many powered by an API, but it does not provide generalized arbitrary API integration. If you need application-level integration between SharePoint and another system’s business logic, that is iPaaS territory (Boomi, MuleSoft, Azure Logic Apps). Diplomat MFT automates file transfers simply, reliably and securely, and has never been breached in more than twenty years.
For occasional, manual, human file sharing, SharePoint’s own tools are the right choice. Diplomat MFT earns its keep when transfers are recurring, encrypted, audited, or span more than one cloud. Coviant Software’s assessment will tell you honestly which side of that line you sit on.
Want the full product picture? This page covers the SharePoint use case; the Diplomat MFT overview covers editions, protocols and deployment.
Integration profile
How Teams Use SharePoint with Diplomat MFT
In every one, Diplomat MFT is the governed engine in the middle, with a single audit trail.
ERP feed into SharePoint
Scheduled exports land in SharePoint for the business to use, encrypted and logged.
SharePoint out to AWS S3
The “sharepoint AWS connector” pattern, governed. Full how-to above
Regulated data to a trading partner
Encrypted per-file delivery to an external partner with full audit. PGP automation
Remote office into SharePoint
Files collected over SFTP land in the right SharePoint location automatically.
SharePoint to cloud archive
Age files out of SharePoint into low-cost storage on a schedule. Azure Blob connector
On-prem share into SharePoint
Bridge legacy on-prem systems to SharePoint without opening inbound ports. Edge Gateway
Do you actually need Diplomat MFT?
Two honest lists. The left one talks you out of buying. The right one is the risk if you are on the wrong side of the line and do nothing.
You probably do not need Diplomat MFT if…
If most of these are true, SharePoint’s own tools are the right, honest answer. Save your budget.
- You manually upload a handful of files each week
- There is no associated compliance or audit obligation
- Nothing needs encrypting beyond what Microsoft already does
- No transfers need to run on a schedule, unattended
- You are not exchanging files with external partners
- No one will ever ask you to prove what moved, when
If that is you, SharePoint’s native sharing is the fit. Come back when a transfer becomes recurring or regulated.
But doing nothing has a cost, if you do need governance
If you are on the other side of that line and stay on scripts and flows, this is the debt that accrues quietly.
- Technical debt in scripts only one person understands
- Staff dependency: one resignation from a broken transfer
- No visibility when an overnight job fails silently
- Failed transfers surface only when a partner complains
- Audit pain: no single record of what moved and when
- Compliance exposure that becomes a finding, not a risk
This is the problem a governed MFT engine exists to remove. If the left list is not you, this is the cost of waiting.
Not sure which side of the line you sit on?
Coviant Software’s team can map your specific SharePoint transfer pattern to Diplomat MFT and tell you honestly whether you need it.
Why an MFT engine, and why Diplomat MFT specifically
A 20-year, zero-CVE security record
Diplomat MFT has recorded zero CVEs in more than two decades, and runs no internet-facing admin console by design. That is the common attack vector behind other MFT breaches.
See the MOVEit alternative pageNamed, accountable engineering
Built by Coviant Software, led by Greg Hoffer, Chief Executive Officer, a recognized pioneer and authority on managed file transfer, cybersecurity and post-quantum readiness. Technical and customer support comes from our own MFT specialists, not an outsourced desk.
About Greg HofferOne engine for every destination
SharePoint today, S3 and Azure Blob tomorrow, an on-prem partner feed next quarter, all from one governed workflow with one audit trail. You are not buying a SharePoint point-tool; you are consolidating file movement.
Secure cloud file transferCompliance is the default, not an add-on
Built for healthcare, banking, government and manufacturing, where HIPAA, PCI DSS, GDPR, CMMC and DORA are the baseline. Encryption, access control and a complete audit trail are how it works, not a premium tier.
Compliance solutionsDiplomat MFT is already moving regulated data at scale
Diplomat MFTAWS S3One governed engine moving files in and out of SharePoint.
“Diplomat MFT has been a powerful workhorse for all of our enterprise file exchange for many years. No other enterprise application we use comes with the same level of support we receive from Coviant.”Verified customer review · G2
Coviant’s customers are concentrated in regulated sectors. Named healthcare and finance stories show the same compliance-first pattern this page describes.
See healthcare solutionsSharePoint file transfer: frequently asked questions
Yes. Diplomat MFT from Coviant Software automates scheduled and event-driven file transfers to and from Microsoft SharePoint Online and SharePoint Server, with OpenPGP encryption, SFTP/FTPS in transit, and a full audit trail on every transfer. It handles both push and pull, with built-in retries and alerting.
Diplomat MFT schedules SharePoint transfers as governed workflows with no scripting and no Power Automate flow to maintain. Unlike a flow that can throttle and fail silently, Diplomat MFT includes retries, failure alerts and a single audit log, which is what most teams need once a SharePoint transfer becomes recurring or regulated. For simple, low-volume routing a team owns and watches, Power Automate is a reasonable choice.
Yes. Diplomat MFT moves files between SharePoint and Amazon S3 (and Azure Blob, OneDrive, Box and on-premises systems) from one engine, on a schedule, with OpenPGP encryption and one audit trail. This is the governed alternative to stitching Amazon AppFlow, Power Automate and custom scripts together, which leaves you with several tools and no single record of what moved.
Yes. Diplomat MFT automates OpenPGP encryption and decryption as a step in the transfer, so files are encrypted with the recipient’s public key before they leave SharePoint, in addition to TLS in transit. SharePoint’s native tools and Power Automate do not provide OpenPGP.
Diplomat MFT supports compliance with HIPAA, PCI DSS, GDPR, CMMC and DORA through encryption, access controls and a complete, exportable audit trail on every transfer. SharePoint’s own activity view is not designed to evidence every file transfer in the last 90 days to an auditor, which is the specific gap Diplomat MFT closes for regulated SharePoint workflows.
A SharePoint connector (in Power Automate or Amazon AppFlow) moves data as part of a pipeline inside one platform. Managed file transfer (MFT) is a dedicated control plane that automates, encrypts, audits and governs file movement across many systems and clouds. Diplomat MFT is an MFT platform: it treats SharePoint as one destination among many and applies the same encryption, scheduling and audit to all of them.
Operational questions engineers ask before they trust a transfer
Straight answers to the due-diligence questions that decide an MFT evaluation.
Connection credentials are held centrally in Diplomat MFT and synchronized with LDAP rather than embedded in scripts or scattered across Power Automate connectors, so they can be rotated in one place.
A failed transfer raises an alert to designated individuals via the communications medium of choice. No silent failures.
Transactions carry a configurable retry policy, so a transient network or endpoint failure is retried automatically before it is escalated as a failure.
Diplomat MFT tracks what it has already moved, so a re-run does not blindly re-send files that already transferred successfully.
Re-running a transaction should converge on the same result rather than compounding side effects, which matters for scheduled and triggered jobs.
Behavior on name collisions (overwrite, timestamp, or preserve SharePoint versioning) is configurable per transfer, so you control what happens when a file already exists.
Diplomat MFT maintains the OAuth connection to SharePoint Online, so tokens are refreshed without manual re-authentication interrupting scheduled transfers.
Every run logs who moved what, when, from and to where, and success or failure, and is exportable as compliance evidence.
Deeper technical detail lives in the Technology Briefs. Point your engineers at the OpenPGP, SFTP and secure-transfer briefs for the mechanics behind these answers.
Browse Solution StoriesSee Diplomat MFT move files to SharePoint
Book a demo and we will scope your exact SharePoint transfer, to S3, to Azure, or to a partner. Or take a free 15-day test drive and build it yourself. No pressure, just an honest answer on whether Diplomat MFT is right for your transfers.
Or start a free 15-day test drive · talk to Coviant Software