Affordable MFT Software with our basic edition of Diplomat MFT
Control business-critical secure file transfers from a single point
98%
CUSTOMER SATISFACTION
Low Cost Managed File Transfer Solution
Compliance Management
Diplomat MFT Basic Edition uses SFTP for secure transport and PGP encryption to send and receive files securely and in compliance with industry standards and government regulations. Automate common file transfers like Positive Pay transactions, JPMorgan File Transfer Services, Citi Bank CitiConnect, payroll service providers, HR and benefits management services, and HIPAA-compliant file transfers.
No Code Automation
Simple, no-code setup and workflow automation makes it easy to get your file transfer jobs up and running in minutes. With Diplomat MFT Basic Edition you can “set it and forget it” with managed file transfers that are secure and reliable, helping to make you and your team more productive.
Send Files to Anywhere
Send, receive, archive, and retrieve files easily whether the systems and applications you use are running on premises or in the cloud. Diplomat MFT Basic Edition is compatible with all the popular cloud service providers.
A SECURE FILE TRANSFER SOLUTION — AT A LOW PRICE
According to the Chamber of Commerce, there are more than 32 million small businesses in the United States, which means there’s a good chance your organization is one of them. But you still have to send and receive a lot of business-critical files to succeed. And as a smaller business, having a secure and reliable way to automate the transfer of that data can help you be more efficient. But while you want high quality, you also need to consider costs. With Coviant Software’s Diplomat MFT Basic Edition you get rock-solid security and performance in a package right-sized for your needs and budget.
Our Diplomat MFT Basic Edition managed file transfer (MFT) solution has what you need to secure and automate your file transfer workflows with simple, no-code implementation, state-of-the-art security, and advanced process automation. Many healthcare, financial services, government, retail, manufacturing, legal services, and other organizations rely on Diplomat MFT Basic Edition to keep their files moving securely. What’s more, Diplomat MFT helps them to comply with regulations and industry security standards like HIPAA, SOX, GDPR, GLBA, and PCI-DSS. You can rely on us, too.
Does Diplomat MFT Basic Edition Fit Your Needs? Six Key Questions:
How many automated processes do you need?
Diplomat MFT Basic Edition is perfect if you rely on five or fewer automated file transfer workflows, such as:
- Daily financial reports to your bank
- Weekly customer data exports
- Monthly compliance file submissions
- Regular backup transfers
- Simple partner data exchanges
Growth Path: When you need more than five processes, Diplomat MFT Standard Edition supports up to 100 workflows.
Do your trading partners require file encryption or send/receive files containing regulated data?
Diplomat MFT Basic Edition works well if: You work with 1-2 partners requiring PGP encryption (2 key slots included)
- One bank relationship requiring PGP encryption
- One primary trading partner or vendor requiring encrypted transfers
- Basic customer data protection needs
Growth Path: Diplomat MFT Standard Edition offers expandable key management for multiple partner relationships.
What are your compliance requirements for healthcare records, payment/financial data, intellectual property, personnel files, etc.?
Diplomat MFT Basic Edition provides: Essential compliance building blocks
- PGP encryption and SFTP protocol support
- Secure file handling and transfer automation
- Basic audit & reporting capabilities
- Suitable for general data protection needs
Important Note: For healthcare organizations requiring full HIPAA compliance (including 2025 Connection Map requirements), we recommend starting with Diplomat MFT Enterprise Edition to ensure comprehensive compliance coverage.
Do you need cloud storage integration?
Diplomat MFT Basic Edition limitation: No direct cloud storage connectors
- Workaround: manual uploads to cloud services remain an option
Growth Path: Diplomat MFT Standard Edition offers cloud connectors as add-ons; cloud connectors are standard with Diplomat MFT Enterprise Edition
While Diplomat MFT Basic Edition has no direct cloud storage connectors, manual uploads remain an option to handle your immediate needs. However, for a more streamlined and efficient workflow, consider the benefits of upgrading.
The Growth Path is designed for your expanding needs. Diplomat MFT Standard Edition offers cloud connectors as an add-on, and they are standard with Diplomat MFT Enterprise Edition. By upgrading, you can eliminate the need for manual workarounds and take full advantage of seamless cloud integration, saving you time and effort.
Will multiple team members manage transfers?
Diplomat MFT Basic Edition is ideal if you:
- Have a single administrator or small team sharing login credentials
- Have a small IT team with shared responsibilities
- Use a single point of contact for file transfer management
Growth Path: Diplomat MFT Enterprise Edition offers multi-user access with role-based permissions.
What's the maximum file size or transfer volume the Basic Edition can handle?
The Basic Edition supports up to 5 automated file transfer processes (with unlimited executions of those processes). The platform features multi-threaded 64-bit performance architecture designed to handle files of various sizes efficiently.
Individual file size capacity is primarily determined by your system resources rather than software limitations. The Basic Edition is optimized for smaller organizations with focused transfer requirements. If you need more than 5 defined automated processes, you can upgrade to the Standard Edition (100 processes) or Enterprise Edition (unlimited processes).
For organizations with higher volume needs or more complex automation requirements, our Standard or Enterprise editions provide expanded capabilities to meet those demands.
Features & Benefits
6 Reasons Customers Choose Diplomat MFT Basic Edition
01
Eliminate Manual File Transfer Risks
Transform error-prone manual processes into automated, secure workflows. Perfect for small businesses with essential file transfer needs—up to 5 automated processes that reduce operational overhead and ensure business-critical transfers meet reliability requirements.
02
Simple Yet Powerful Automation
No IT department required. Set up secure file transfer workflows with an intuitive web interface that requires zero coding experience. Automate daily processes like sending financial reports, customer data exports, or compliance files with point-and-click simplicity.
03
Essential Security & Compliance
Meet regulatory requirements with built-in PGP encryption, SFTP protocols, and secure file handling. Perfect for small healthcare providers needing HIPAA compliance, ecommerce businesses protecting customer data, or any organization sending sensitive financial information to banks.
04
Ready to Deploy Anywhere
Install on Windows Server or Linux systems with multi-threaded 64-bit performance. Web-based administration means you can manage transfers from anywhere without installing software on each admin workstation—compatible with all major browsers.
05
Affordable Enterprise-Grade Foundation
Get enterprise-level security and automation at a small business price. Built on the same core platform as our Enterprise Edition, providing a solid foundation you can expand as your business grows without vendor lock-in.
06
Proven Track Record You Can Trust
With over 20 years of secure deployments and zero security breaches, Diplomat MFT delivers proven reliability. Built on the same robust architecture trusted by major organizations, delivering professional-level security at small business pricing. Dedicated support that treats every customer the same.
Years of experience
Individual transfers per day
Terabytes transferred per day
Concurrent jobs
Choose from 3 Editions
We have three editions of Diplomat MFT to suit varying business requirements and budgets.
BASIC
Diplomat MFT Core Platform
Automate Secure File Transfers
Web based Administration
Basic File Handling
ENTERPRISE
Extensive Protocol Support
Advanced File Handling
Distribution, Replication and Sync
24x7 Critical Incident Response ($15,749/year)
STANDARD
OpenPGP Encryption
Rich Scheduler
File Monitoring
Notifications, Alerts, Reporting & Auditing
Use Diplomat MFT with confidence
Whatever your industry, Diplomat MFT Basic Edition is a low-cost managed file transfer solution designed to handle your essential secure data transfers without the complexity. Diplomat MFT automates PGP encryption, supports SFTP for secure transport, and provides an intuitive web interface that requires no technical expertise to operate. Diplomat MFT is secure by design and in more than twenty years has never been breached—giving small businesses the same trusted security foundation used by major enterprises.
Healthcare:
Banking & Financial Services:
Government Agencies & Public Sector:
Manufacturing:
Retail:
WHAT’S NEW IN VERSION 9.4?
Key Diplomat MFT 9.4 enhancements include:
Granular permissions and custom roles for more flexible, role-based security: Provides fine-tuned access control, improving security and aiding in regulatory compliance by ensuring only authorized users can access specific resources.
Support for SSO (single sign-on) for Administrator connections: Simplifies administrator login and centralizes user management, enhancing security and reducing administrative overhead.
Connection Map report to display visually or catalog in a CSV the connections between systems made by Diplomat MFT: Helps with compliance, such as HIPAA, by documenting data flow across the digital supply chain, where all involved parties handling PHI are responsible for its security.
Dry Run option to review behavior of file transfer workflow without actually executing it: Reduces the risk of errors during workflow configuration by allowing users to preview actions without actual data transfer.
Expanded LDAP support for group assignments in Admin Roles and VFS Groups: Simplifies user and role management by integrating with existing directory services, reducing administrative tasks.
Support for OneDrive transfers: Enables seamless integration with Microsoft OneDrive for file transfer workflows, expanding connectivity options.
ROI report to visualize the time and money savings realized by using Diplomat MFT: Provides insights into the value of Diplomat MFT by quantifying time and cost savings.
SFTP Security Audit Report: Helps customers assess the security posture of their SFTP trading partners, contributing to a more secure information supply chain.
If you have questions, please reach out to schedule a discussion and quick demonstration of Diplomat MFT. Or you can take Diplomat MFT for a free 15-day test drive with no obligations.
WATCH DIPLOMAT MFT IN ACTION!
What’s included in Diplomat MFT Basic Edition?
Diplomat MFT’s flexible architecture allows you to select the modules and functionality you need, to meet your organization’s secure file transfer requirements, now and as they grow.
Manage Complex File Transfer Environments
Set up and manage transfer jobs from one central application. Whether you are transferring files to or from traditional secure FTP or web servers or using cloud storage sites (like Amazon, Dropbox or ShareFile), Diplomat’s intuitive point-and-click interface makes it easy to schedule file transfer jobs.
Select source files by date, sequence number, and other wildcards. Then, process when all required source files are available. Diplomat MFT Enterprise Edition lets you choose multiple distinct source file sets per transaction, including “trigger files” that control when the entire set of files is ready for transfer as a batch process.
Reduce time deploying new file transfer jobs. Save source, destination, and PGP key settings for use in multiple file transfer jobs. Create and validate new file transfer jobs, then merge only the new jobs onto your production system.
Create Business Workflows
Build and test file transfer jobs that meet your organization’s needs using our Dry Run feature. Then, automatically execute external processes before a file transfer job starts or after it finishes. Using pre- and post-commands lets you create an automated workflow without using a separate scheduler.
Insert a single command using Diplomat MFT Scripting Agent into an existing workflow to execute a pre-configured Diplomat transaction. Set up a Diplomat transaction with the source files to pick up, PGP keys to use and where to email addresses for job status messages.
Or, use the Diplomat MFT REST API to initiate and monitor file transfer jobs as part of any workflow. Or, use the Diplomat MFT REST API to initiate and monitor file transfer jobs as part of any workflow. No unencrypted passwords or passphrases are stored on disk in your scripts or the Diplomat database. Sensitive data, such as passwords or passphrases, is only decrypted at run-time.
Meet Security Mandates
Demonstrate compliance with PCI-DSS, HIPAA, SOX, GDPR and other security mandates. Diplomat MFT Enterprise Edition captures detailed audit trail data in a SQL database with one-click reporting to confirm you have met encryption, access control, authentication, monitoring and other security requirements.
Try Diplomat Remote Agent, a highly secure transport method based on PGP encryption which enables one-step data transfers between secure locations. Data no longer needs to reside outside the firewall on transport servers, such as FTP, web or email servers.
Use two-factor authentication to protect Diplomat Managed File Transfer from unauthorized use. Users can be authenticated automatically using their network identity or by entering a Diplomat username and password – or both.
Set user privileges, password policies and session expiration limits. Then, manage user connections through an administrative dashboard. And with LDAP integration you can synch Diplomat MFT Enterprise Edition with your organization’s specific permissions to ensure administrative access on a need-to-know basis.
Monitor Secure File Transfer
Affirm authorized recipients during setup, then monitor your file transfer environment with real-time visibility of all secure file transfer jobs. See when a job is scheduled, the last time it ran and whether it was successful. Drill down into job history, file history and log files. Plus, rerun failed jobs when needed. All from the same Diplomat MFT Job Monitor console.
Temporarily suspend scheduling of a file transfer job or group of jobs when problems arise. When a server is down or other technical problems occur, you can suspend the affected file transfer jobs. When the problem is resolved, jobs can be restarted with a single click. And get notifications to your preferred communications channel if there’s failure so that you can diagnose and fix a transfer workflow quickly.
Reduced Errors
Many data breaches are a result of user error when sending files. People forget to encrypt files, use unsecure methods, or send data to the wrong destination. Sometimes a trading partner will make changes that disrupt existing workflows, or a network outage occurs somewhere between sender and recipient. Diplomat MFT Enterprise Edition reduces file transfer errors and failures by:
∙ Affirming recipient authorization details before launching new workflows
∙ Reattempting when a transient problem occurs (FTP server login fails)
∙ Automating formerly manual file transfer processes
∙ Testing new workflows using our Dry Run feature
∙ Checkpoint restarting for transmission errors
∙ File integrity checking of destination files
Suspend file transfers if an FTP account or other network component is not working. One click suspends transfers until the issue is resolved. Identify unused OpenPGP keys, partner profiles, and transactions for faster system clean-up.
Receive email or paging messages with diagnostic data to quickly identify and resolve file transfer problems. Diplomat MFT Enterprise Edition’s email notifications provide information on every step of a file transfer job.
PROFESSIONAL SERVICES FOR DIPLOMAT MFT
Turn-key solutions are critical to achieve success without runaway costs and unexpected delays. Our seasoned experts are available to meet your business goals by delivering professional services. Experienced, attentive, and detail-oriented, you can rely on our team to help yours win big.
MFT EXPERT SERVICES
Health Checks
Our experts will identify what you’re doing right and any opportunities for enhancement.
Implementation Assistance
Hit the ground running in production with help from our seasoned experts.
Upgrades & Training
Our experts will be there with you in real time to guide your upgrades and ensure new capabilities are being used properly.
WHAT OUR CUSTOMERS SAY
G2 is the largest and most trusted software marketplace. More than 90 million people annually—including employees at all Fortune 500 companies—use G2 to make smarter software decisions based on authentic peer reviews.
Scott J.
Diplomat MFT has been a powerful workhorse for all of our enterprise file exchange for many years. No other enterprise application we use comes with the same level of support we receive from Coviant.
Eric D.
Director of Information Technology
The support is fantastic. I had to contact them on a few occasions – as it turns out, not for issues with Diplomat MFT but issues with one of the FTP partners. Coviant support stuck with me and went above and beyond to troubleshoot and figure out the issue.
Dave L.
Manager of Information & Technology
Diplomat MFT is a solid data transfer product, its easy to set up, and easy to use. I like the way the transaction builder is laid out. It’s so easy to understand what values it wants.
Adah B.
Extremely robust platform for managing our enterprise file transactions. Every upgrade provides us with additional useful tools to streamline our business processes.
Stephen H.
IT BI Analyst SE
I find the sftp file transfers to be the most helpful tool of Diplomat MFT. No need for programming, the interface is customized already and users only need to fill in the boxes.
Jeff M.
The interface and GUI are very straightforward. The options are simple and labeled so anyone can understand how to set up and configure. The ability to test something without actually sending something is also beneficial.